Office Manager

Company: Schiavone Construction Co. LLC
Location: Monmouth Beach
Posted on: May 28, 2023

Job Description:

Principal/Essential Duties & Responsibilities:

• Payroll: Enter Payroll on ECMS weekly from timesheets
• PCM (Primavera Contract Management)
• Upload RFI's into PCM and email the appropriate individual and agencies
• Submit Submittals and supporting documentation Invoices

• Collect packing/delivery receipts and file
• Submit invoices along with packing slip to accounting department
• Keep track of paid and pending invoices Other Duties as Assigned or Requested:
  • Provide administrative support to Project Managers, Engineers and other field personnel as needed
  • Clerical duties: answering, routing telephone calls, typing, faxing and ordering office supplies.
  • Open, Sort and Distribute incoming and outgoing mail: USPS/UPS/FedEx
  • Meet and greet visitors
  • Set up and coordinate meetings
    • Compose/Distribute meeting agendas
    • Take meeting minutes
    • Order food
    • Enforce site safety at all times
    • Assist new hires with completing new hire paperwork:
      • I-9
      • W-4's
      • Pay rate forms
      • Direct deposit forms
      • EEO training (equal Employment Opportunity/Harassment).

Keywords: Schiavone Construction Co. LLC, Brick , Office Manager, Executive , Monmouth Beach, New Jersey