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Office Manager

Company: Schiavone Construction Co. LLC
Location: Monmouth Beach
Posted on: May 28, 2023

Job Description:

Principal/Essential Duties & Responsibilities:

  • Payroll: Enter Payroll on ECMS weekly from timesheets
  • PCM (Primavera Contract Management)
  • Upload RFI's into PCM and email the appropriate individual and agencies
  • Submit Submittals and supporting documentation Invoices
  • Collect packing/delivery receipts and file
  • Submit invoices along with packing slip to accounting department
  • Keep track of paid and pending invoices Other Duties as Assigned or Requested:
    • Provide administrative support to Project Managers, Engineers and other field personnel as needed
    • Clerical duties: answering, routing telephone calls, typing, faxing and ordering office supplies.
    • Open, Sort and Distribute incoming and outgoing mail: USPS/UPS/FedEx
    • Meet and greet visitors
    • Set up and coordinate meetings
      • Compose/Distribute meeting agendas
      • Take meeting minutes
      • Order food
      • Enforce site safety at all times
      • Assist new hires with completing new hire paperwork:
        • I-9
        • W-4's
        • Pay rate forms
        • Direct deposit forms
        • EEO training (equal Employment Opportunity/Harassment).

Keywords: Schiavone Construction Co. LLC, Brick , Office Manager, Executive , Monmouth Beach, New Jersey

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