BrickRecruiter Since 2001
the smart solution for Brick jobs

Executive Assistant

Company: Hackensack Meridian Health
Location: Brick
Posted on: December 25, 2019

Job Description:

OVERVIEW

The Executive Assistant leads and directs the administrative needs of the leader(s) to whom s/he supports and is accountable for specific functional work products of the department. The Executive Assistant is forward-thinking and works independently with little to no supervision. S/He demonstrates a high degree of business acumen, sound judgment and discretion in decision-making, problem-solving and project management in a fast-paced, high performance environment. This individual models a high level of sophistication, confidentiality and integrity due to the highly sensitive nature and/or complexity of the work and associated interactions. S/he acts as a role model to peers fostering teamwork, collaboration, and integration among team members and leaders.

RESPONSIBILITIES

* Gatekeeper: Calendar: Fully and proactively manages calendar and schedule to align with leadership s key priorities, maximize efficiency, and coordinate the leadership team s time most effectively together and separately. Applies time management principles to increase effectiveness of leader by planning for needs and materials needed for travel, project preparation, blocking strategic thinking time and ensuring readiness for key meetings. Reviews calendar and activities with leaders as appropriate. Mail/Email: Manages mail and email to ensure only relevant correspondence is seen by leader. Researches, prioritizes, and follows-up on incoming messages, issues and concerns addressed to the leader, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Executive Liaison: Acts as a liaison between the executive and various parties such as outside consultants, leaders, team members, patients, physicians and community leaders . Screens and fields phone calls and, where appropriate, proactively evaluates and resolves caller s inquiries. Conserves executive's time by reading, researching, and routing correspondence; proactively drafting letters and documents; collecting and analyzing information;and initiating communications without direction to varied stakeholders.

* Administrative and Clerical Support: Responsible for utilizing advance Microsoft office skills to prepare professional documents from creative powerpoints to creating spreadsheets and charts. Routinely proofs leaders and the teams work for accuracy and proactively coordinates changes. Successfully completes critical aspects of all deliverables with a hands-on and well organized approach that facilitates the executive s ability to lead while maintaining confidentiality. Ensures executive is well informed and prepared with historical perspectives, documentation, analyses, reports, presentations, and any other information necessary to support key business decisions. Attends, as appropriate department, leader or board meetings and takes minutes and follows up on all action plans or deliverables and advises leaders of any missed deadlines or concerns with meeting scheduled deadlines. Arranges everything necessary for all meetings, trainings and special events with little or no direction. Proactively and independently executes travel arrangements including accommodations, itineraries and expenses.

* Guest Relations/Service: Promotes the Meridian Way by representing the executive internally and externally, acting as a liaison between the executive and team members, patients, physicians, guests, and other leaders. Strives to continually improve internal and external guest relations through the identification of needs and problem resolution. Utilizes strong discretion and professionalism with internal and external business contacts. Builds productive cross-functional relationships across all levels of organization.

* Project Management/Functional Work Responsibilities: Acts as leader s proxy or project manager as appropriate and assigned. Responsible to lead functional/work projects for department and/or executive which may include leading budget efforts from preparation to expense and variance tracking, serving as lead representative with outside auditors/compliance organizations and the completion of analyses and other projects. Accountable to take primary responsibility for defining, planning, tracking and managing the project/work assignment. He/she is responsible for identifying key resources and stakeholders and providing the direction required for meeting the project objectives including defining and executing deliverables, creating timelines, and prioritizing tasks, delegating to others as needed, monitoring progress, problem-solving, and making adjustments to plans. Accountable for results. Has an advanced understanding of department, company, and/or brand and promotes it throughout all interactions and work product.

* Office Management: May assists in the interviewing and hiring of new assistants, as needed. Trains new administrative assistants, when necessary. Measures and continually improves processes, procedures, programs, and services that enhance the ability to manage workflow within the department. Delegates tasks to other administrative assistants and conducts team meetings to align administrative activities with department and/or work group objectives.

* Adheres to HMH Organizational competencies and standards of behavior.

* Lifts a minimum of 5 lbs., pushes and pulls a minimum of 5 lbs. and stands a minimum of 1 hour a day.

* Other duties and/or projects as assigned.



QUALIFICATIONS

Knowledge, Education and Skills Required:



* 7 years of experience in Working for C-suite or Senior Executives in similar size and complexity type organization or function.

* Computer Skills: Microsoft Office. Advanced

* Organized: Physical Environment, Business Acumen, Mental Thought, Time Management, detailed oriented. Advanced

* Other: Multitasking. Advanced

* Communication: Demonstrates strong written and oral. Advanced

* Judgment and Decision Making: Forward thinking, Discretion. Advanced

* Other: Customer Service. Demonstrates reliability, problem-solving, and proactive mindset, team player. Advanced



Knowledge, Education and Skills Preferred:

* 2 years of experience in Demonstrated work in the functional support area



Meridian Health is committed to the principles of equal employment opportunity and affirmative action and will not discriminate in the recruitment or employment practices on the basis of race, color, creed, national origin, ancestry, marital status, gender, age, religion, sexual orientation, gender identity/expression, disability, veteran status and any other category protected by federal or state law.

Keywords: Hackensack Meridian Health, Brick , Executive Assistant, Other , Brick, New Jersey

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Other Jobs


White Plains German Tutor Jobs
Description: White Plains German Tutor Jobs Varsity Tutors has students in White Plains looking for German tutoring. Varsity Tutors is a live learning platform that connects tutors with students to provide personalized (more...)
Company: Varsity Tutors
Location: White Plains
Posted on: 01/18/2020

White Plains Series 7 Tutor Jobs
Description: White Plains Series 7 Tutor Jobs Varsity Tutors has students in White Plains looking for Series 7 exam tutoring. Varsity Tutors is a live learning platform that connects tutors with students
Company: Varsity Tutors
Location: White Plains
Posted on: 01/18/2020

Levittown Test Prep Tutor Jobs
Description: Levittown Test Prep Tutor Jobs Varsity Tutors is always looking for bright individuals in Levittown who are passionate
Company: Varsity Tutors
Location: Levittown
Posted on: 01/18/2020


White Plains Economics Tutor Jobs
Description: White Plains Economics Tutor Jobs Varsity Tutors has students in White Plains looking for Economics tutoring. Varsity Tutors is a live learning platform that connects tutors with
Company: Varsity Tutors
Location: White Plains
Posted on: 01/18/2020

White Plains Bar exam tutor Jobs
Description: White Plains Bar exam Tutor Jobs Varsity Tutors has students in White Plains looking for Bar exam tutoring. Varsity Tutors is a live learning platform that connects tutors with students
Company: Varsity Tutors
Location: White Plains
Posted on: 01/18/2020

Telemarketing Associate
Description: We are actively seeking work from home customer service and appointment setting representatives. Your
Company: Morani Enterprise
Location: White Plains
Posted on: 01/18/2020

White Plains English Tutor Jobs
Description: White Plains English Tutor Jobs Varsity Tutors has students in White Plains looking for English tutoring. Varsity Tutors is a live learning platform that connects tutors with students to provide personalized (more...)
Company: Varsity Tutors
Location: White Plains
Posted on: 01/18/2020

Consumer Deposits Campaign Marketing Measurement Lead (Analytic Consultant 5)
Description: Job Description br Important Note: During the application process, ensure your contact information email and phone number is up to date and upload your current resume prior to submitting your application (more...)
Company: Wells Fargo Bank
Location: White Plains
Posted on: 01/18/2020

Brewery Representative Westchester County NY
Description: We are The Boston Beer Company. We brew the best beer. We hire the best people. br br We are always eager to find competitive, motivated, hardworking people who love beer and want to join our team. (more...)
Company: The Boston Beer Company
Location: White Plains
Posted on: 01/18/2020

Hair Stylist/ Chair Rental
Description: Beautiful upscale salon in the village of Sayville looking to expand our staff. Looking for experienced
Company: Silk Hair Spa
Location: Levittown
Posted on: 01/18/2020

Log In or Create An Account

Get the latest New Jersey jobs by following @recnetNJ on Twitter!

Brick RSS job feeds