Contract Specialist (Remote Position)

Company: RWJ Barnabas
Location: Oceanport
Posted on: June 24, 2022

Job Description:

Job Summary:

The Contract Specialist is responsible for providing a supportive role to the Contracting Team. Individual will possess knowledge and experience in vendor negotiations, contract development, skills to implement contracting principles for purchasing equipment, supplies and services. Demonstrate strong analytical, expense reduction, problem solving and customer service skills in a complex multi-facility supply chain environment. Be highly organized, detail orientated and be able to assist / handle multiple projects with aggressive deadlines appropriately. Individual must be able to source products, equipment, and services through both the Group Purchasing Organization and from the market, coordinate evaluation of options with key stakeholders, and create effective contracts that drive value for the organization.

Job Qualifications

* Education: An Associate Degree or a minimum of two (2) years of experience in Supply Chain / Contract Management
* Experience: Five (5) years of related work experience in Contract Administration, Vendor Management or Purchasing, preferably in a healthcare provider setting
* Computer skills: PeopleSoft preferred, Microsoft Excel, Visio, Word, and PowerPoint

Job Specific Requirements:

* Ensures the adherence of established purchasing policies and procedures by all departments
* Provide exemplary acquisition and contract management support, and other related workload requirements associated with the acquisition and administration of awarded contracts.
* Develops and maintains systems to measure progress and report on outcomes
* Establish and maintain complex supplier relationships by serving as a single point of contact for contractual matters in order to provide contract resolution
* Knowledge of Supply Chain automated functions (preferably in PeopleSoft) as it relates to materials and contract management, project management
* Knowledge of basic legal principles and commercial business terms
* Knowledge of project management processes and systems in order to meet deadlines and achieve goals
* Ability to develop, present, track and achieve Departmental and Organizational Goals
* Ability to be sensitive to the needs of customers through the practice of quality service principles
* Ability to communicate effectively, both orally and in writing, to persuade internal and external stakeholders
* Ability to incorporate appropriate terms and conditions into final contract documentation, ensuring adherence and compliance to all contractual, financial, local and regulatory specifications or requirements Adheres to HIPAA and BAA requirements,

Unit/ Dept. Specific Competencies:

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Under general supervision of the Dept. VP, the Contract Manager is responsible for facilitation and coordination of a wide variety of capital equipment, supply, and services needs in collaboration with the stakeholder(s). Specific tasks within the Contracting Dept. operating dimensions are as follows:

* Assist in the planning, implementation and management of interdepartmental projects
* Assist in the planning for and executing of pre and post award documentation and/ or contractual documents accordance with policies, guidance directives and instructions for sourcing events, provide contract management support.
* Identify all appropriate GPO agreements (eLOCS) for goods and services utilized and take appropriate action to implement/access these contracts in coordinating with Value Analysis when applicable
* Within established policies and procedures, works with distributing vendor for product addition, deletion, and availability for assigned commodities, assures on-contract and price alignment
* Within established purchasing policies and procedures, reviews, and negotiates all assigned purchase requisitions (CTR) to include, but not limited to, supply contracts, blanket orders, service agreements, capital equipment, and one time purchases.
* Works with all appropriate individuals and teams to identify and implement goods and services cost reduction initiatives
* Draft, negotiate and execute RWJBH Standard Addendums and Business Associate Agreements with Suppliers directly
* Review, Resolve and Reduce all Price Match exceptions to assure contract alignment
* Maintains high level of contract coverage (95%+) for portfolio responsibility ensuring that pricing and price files are accurately maintained
* Verify that the contract file repository is complete and maintained

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Additional Information:

We offer a great work environment, competitive rates and excellent benefits, including:

* Medical/Dental/Vision plans
* 401 (k)
* Vacation/Personal/Holiday/Sick Time Off
* Short & Long Term Disability
* Basic Life & Accidental Death Insurance
* Tuition Reimbursement
* Health Care/Dependent Care Flexible Spending Accounts

RWJBarnabas Health is an Equal Opportunity Employer

Keywords: RWJ Barnabas, Brick , Contract Specialist (Remote Position), Other , Oceanport, New Jersey