Contract Specialist (Remote Position)
Company: RWJ Barnabas
Location: Oceanport
Posted on: June 24, 2022
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Job Description:
Job Summary:
The Contract Specialist is responsible for providing a supportive
role to the Contracting Team. Individual will possess knowledge and
experience in vendor negotiations, contract development, skills to
implement contracting principles for purchasing equipment, supplies
and services. Demonstrate strong analytical, expense reduction,
problem solving and customer service skills in a complex
multi-facility supply chain environment. Be highly organized,
detail orientated and be able to assist / handle multiple projects
with aggressive deadlines appropriately. Individual must be able to
source products, equipment, and services through both the Group
Purchasing Organization and from the market, coordinate evaluation
of options with key stakeholders, and create effective contracts
that drive value for the organization.
Job Qualifications
* Education: An Associate Degree or a minimum of two (2) years of
experience in Supply Chain / Contract Management
* Experience: Five (5) years of related work experience in Contract
Administration, Vendor Management or Purchasing, preferably in a
healthcare provider setting
* Computer skills: PeopleSoft preferred, Microsoft Excel, Visio,
Word, and PowerPoint
Job Specific Requirements:
* Ensures the adherence of established purchasing policies and
procedures by all departments
* Provide exemplary acquisition and contract management support,
and other related workload requirements associated with the
acquisition and administration of awarded contracts.
* Develops and maintains systems to measure progress and report on
outcomes
* Establish and maintain complex supplier relationships by serving
as a single point of contact for contractual matters in order to
provide contract resolution
* Knowledge of Supply Chain automated functions (preferably in
PeopleSoft) as it relates to materials and contract management,
project management
* Knowledge of basic legal principles and commercial business
terms
* Knowledge of project management processes and systems in order to
meet deadlines and achieve goals
* Ability to develop, present, track and achieve Departmental and
Organizational Goals
* Ability to be sensitive to the needs of customers through the
practice of quality service principles
* Ability to communicate effectively, both orally and in writing,
to persuade internal and external stakeholders
* Ability to incorporate appropriate terms and conditions into
final contract documentation, ensuring adherence and compliance to
all contractual, financial, local and regulatory specifications or
requirements Adheres to HIPAA and BAA requirements,
Unit/ Dept. Specific Competencies:
The essential functions listed are typical examples of work
performed by positions in this job classification. They are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Employees may also
perform other duties as assigned.
Under general supervision of the Dept. VP, the Contract Manager is
responsible for facilitation and coordination of a wide variety of
capital equipment, supply, and services needs in collaboration with
the stakeholder(s). Specific tasks within the Contracting Dept.
operating dimensions are as follows:
* Assist in the planning, implementation and management of
interdepartmental projects
* Assist in the planning for and executing of pre and post award
documentation and/ or contractual documents accordance with
policies, guidance directives and instructions for sourcing events,
provide contract management support.
* Identify all appropriate GPO agreements (eLOCS) for goods and
services utilized and take appropriate action to implement/access
these contracts in coordinating with Value Analysis when
applicable
* Within established policies and procedures, works with
distributing vendor for product addition, deletion, and
availability for assigned commodities, assures on-contract and
price alignment
* Within established purchasing policies and procedures, reviews,
and negotiates all assigned purchase requisitions (CTR) to include,
but not limited to, supply contracts, blanket orders, service
agreements, capital equipment, and one time purchases.
* Works with all appropriate individuals and teams to identify and
implement goods and services cost reduction initiatives
* Draft, negotiate and execute RWJBH Standard Addendums and
Business Associate Agreements with Suppliers directly
* Review, Resolve and Reduce all Price Match exceptions to assure
contract alignment
* Maintains high level of contract coverage (95%+) for portfolio
responsibility ensuring that pricing and price files are accurately
maintained
* Verify that the contract file repository is complete and
maintained
Other Duties:
Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without notice.
Additional Information:
We offer a great work environment, competitive rates and excellent
benefits, including:
* Medical/Dental/Vision plans
* 401 (k)
* Vacation/Personal/Holiday/Sick Time Off
* Short & Long Term Disability
* Basic Life & Accidental Death Insurance
* Tuition Reimbursement
* Health Care/Dependent Care Flexible Spending Accounts
RWJBarnabas Health is an Equal Opportunity Employer
Keywords: RWJ Barnabas, Brick , Contract Specialist (Remote Position), Other , Oceanport, New Jersey
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